Duties will include scanning invoices for payments, processing incoming mail, filing, and matching checks. Maintains accounts payable files and records. Files documents, forms, and other materials.
Individual must be detail oriented, strong organization/communication skills, and dependable. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Skills:
Comprehensive computer skills, including MS Office are required
High School Diploma and minimum of two years office experience.
SEEKING a talented administrative assistant to work for a local events and music company. Job requirements may include many of the following day-to-day tasks:
Errands for clients
Contract creation and management
Filing
Data processing into Excel and Word 2007
Office errands
On-site event tasks (requires work in the evening and at odd hours periodically, as well as weekend availability
Initial possible # of hours will be approximately 20 per month, contract basis.
Purpose: Assist Company with implementing and integrating a paperless project by scanning, organizing, labeling and scanningreplacing hard copy files into the ImageRight document management system.
Duties/Responsibilities:
• Scanning Process:
o Prepping hard copy paper files for scanning by department
o Scan documentation by segment
o Index file using label/title segment (virtual filing)
o Reassemble hard copy paper files by department and file
• Create database foundation for paperless project used by entire company
o Utilize de-duplication tool
o Verify completion of all fields and input information
o Load all information into system and create account files
• Generate segmentation of sections within each file
• Notate discrepancies, issues, problems for investigation and correction
Primary Responsibilities Include but are not limited to:
· Customer check-in and check-out
· Multi-line telephone operation
· Data entry
· Reporting of customer surveys
· Assisting with Event Reservations
· Balancing multiple groups through updating and maintaining Rooming Lists, BEO’s etc.
Secondary Responsibilities would include but are not limited to:
· Acting as an assistant to our sales, wedding and event staff in order to cross train for your future roll. This may include special projects, lifeguarding, ropes facilitation, and any other tasks associated with facilitating retreats.
Requirements: Bachelor’s degree or a minimum of 3 years experience in related field, excellent written and oral communication skills; ropes and lifeguarding credentials preferred. Selected candidate will be required to obtain these certifications if they do not currently posses them. All training and certifications will be provided by Camp Balcones Springs.
Salary is based on experience and housing on site is suggested. If living on property, salary would be up to $17,000. If living off-property, salary would range $20,000-22,000.
Housing conditions would likely be a shared living space with a private corridors.
Excellent benefits including retirement and health/life insurance.
1) Looking for a Customer Service Rep. that is licensed through the Texas Department of Licensing and Regulation.
2) Applicant must be experienced in the Storage Facility and Towing business
3) Have a verifiable background
4) Shift Work Days 12 hours or Nights 12 hours
5) Holidays are Mandatory- Major & Minor
6) Pay will be determined based on amount of experience
7) Be available to cover shifts if necessary
8) Pay attention to detail and understand the importance of detail
9) Pass pre-employment drug screen, as well as random screens
10) No Criminal Record, No Felonies within 10 years, No Probation last 3 years or Misdemeanors last 3 years
11) Handle Inbound calls 80-100 per day
12) Handle customers in a Professional manner
13) Must be able to Multi-Task with busy phones, emails, cutomers, clients etc. and work well under pressure
We are a Great Team, communicative, sweet and well organized - the way a medical office should be!
We are looking for the right candidate to help us provide high-quality customer service, friendly greetings
& positive client interactions. Our ideal candidate has exceptional telephone skills & a perky attitude,
is dependable, punctual, assertive, organized & able to follow directions. Macintosh experience a plus.
The position involves being the first point of contact for customers. Excellent customer service skills,
scheduling experience and an ability to multi-task are needed to perform this job.
Position begins early January 2010. Interviews will be conducted in December on Tuesdays or Thursdays.
Training pay starts at $8.75/hour. $9.00+/hour after training & as job duties progress, 38-40 hours/week.
Work hours range from 8:00am - 7:00pm Monday through Friday, some nights & weekends may also be required.
Email resume & cover letter as text only (no attachments) to GetAcupuncture@austin.rr.com, or send today to:
AcupunctureAustin.com
11673 Jollyville Road, Suite #201
Austin, Texas 78759
[HWY 183 & Duval area]
Rembrandt Financial Group, LLC is a fast growing financial planning firm based in the Westlake area.
We need someone who can process business and maintain compliance requirements. It will also be your responsibility to complete and submit applications/forms, track insurance underwriting and asset transfers, and follow up on outstanding requirements. You will also manage client records, keep up with compliance requirements and updates, and correspond with clients on a daily basis. A Bachelor's Degree is preferred but not necessary. Financial Services, Insurance, or Investment related experience a plus. If you do not possess a General Lines Insurance License, one must be obtained within six months of your hire date.
Our ideal applicant should be professional, energetic, and a great team player. In addition to being detail oriented and well organized, he or she should also have excellent computer skills. The ability to follow up with clients and meet deadlines is also crucial to this position.
Compensation includes a competitive hourly rate between $13 and $16 per hour, plus bonuses and other incentives.
Requirements: Must have experience in a position with similar responsibilities. Heart for the local church. Excellent knowledge of Microsoft Office including Outlook, Word, Excel, and Powerpoint. Database experience. Oral and written communications skills. Excellent organizational skills with the ability to effectively manage multiple priorities and work independently. Strong interpersonal skills, including the ability to work as a team player and with diverse community of members & donors. Please email for application.
• Excel & MS Word proficiency
• Familiarity with basic XHTML a plus (ability to quickly learn XHTML a MUST)
• SEO-focused copywriting experience
• Penchant for ongoing vendor, competitor, and product research
Desired Characteristics
• Take constructive instruction as an opportunity for growth
• Express opinions openly and respectfully
• Experience and good judgment to plan and accomplish goals
• Truthful, genuine, and supportive team player
• Quick learner, dedicated, and well organized
• Desperate desire to correct the error in this posting
If you know that you are the perfect match for this position, please submit a cover letter (including salary requirements) and resume to: careers@medwing.us.
Job Details:
• Answer Phones
• Filing
• Data Entry
• Sort Mail
• Check Email/Voice Mails
• Screen Sales Calls/Visits
• Other Misc. Admin Work
• Bilingual Preferred
The perfect candidate would be a retiree looking for part time busy work, a stay at home mom wanting a little spending money or a student with a consistent schedule from semester to semester or going to night school and who can work over Winter, Spring and Summer breaks. The most important thing is reliability. We need someone we can depend on every week!
Liaison is seeking a dynamic marketing and admin professional to be a part of Liaison's creative services team located onsite at a Fortune 500 company in Austin. For 30-40hrs/wk on an ongoing basis, you'll have the following responsibilities:
- Billing Support: collect and process weekly project billings and invoices within company's accounting program.
- General Support: assist team with tracking and updating their projects in the group's project tracking database system;
- Records Management: gather various records and distribute to the account service/production teams or file in company archives;
- Creative Project Management/Traffic Support: support project managers with web projects.
Background & Experience:
If the following describes you, we'd love to hear from you:
1. Two to five years recent previous dedicated Administrative, Account Services support or Traffic experience evident on your resume;
2. You have one of these two things:
- At least two years of your experience in either a Fortune 500, marketing, advertising, or creative services setting (web marketing is a plus);
OR
- A strong desire to bring your already substantial admin support skill to a creative environment for the first time (and you tell us why in your application).
3. If you need consistent 40hrs/wk income, do not apply here. On an ongoing basis, many weeks will only have 30 hours of work (which counts as full-time for benefits);
4. If your experience includes extensive non-administrative work, that's great. But please use "tell us more" to explain why this position would be a good career move for you.
Hard Skills:
- Must be very computer-savvy, with demonstrated skills and experience using Microsoft Word and Excel (finalist candidates may be asked to complete a software skills assessment test);
- Must have a strong interest in and intuitive understanding of web marketing trends and technologies;
- Experience working with enterprise-wide accounting, purchasing and HR systems is a big plus.
Soft Skills:
- Must be able to multi-task!
- Must be able to manage projects from start to finish;
- Must be highly detailed and organized;
- This is a support position working in service to others in the organization, so candidates must be comfortable in such a role;
- Must have an aptitude for learning new things quickly, especially software systems and processes.
Details:
This is a full-time (between 30 and 40 hours/wk), full-benefits, ongoing position on Liaison's creative services team working onsite at a global technology and manufacturing company. Details will be provided during the interview process.
Benefits:
Full employee benefits package includes 100% Liaison-paid PPO medical and dental insurance, paid vacation/sick and holiday leave, 401k program with company matching, short- and long-term disability insurance and optional supplemental insurance coverage. Details will be provided at time of job offer.
Please visit us at http://www.liaisonresources.com/jobs/98417.html for a detailed job description and to apply for this position (Administrative Assistant/Marketing Coordinator (30-40hrs/wk) - Job # 98417). We respond promptly to all candidates who apply with us online, so please no phone calls or direct emails. We look forward to reviewing your qualifications!
• Maintain, stock, and restock office supplies
• Plan and book travel for CEO and CFO
• Assist Senior Team
• Coordinate agency calendar
• Organize and distribute company mail
• Reconcile the CEO and CFO’s corporate credit cards
• Prepare conference rooms for client visits and company meetings
• Responsible for routing and transferring calls
• Christmas cards
• Responsible for agency event planning
• Responsible for ordering company lunches
• Responsible for organization of the office, assists in office moves
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge
The incumbent must have proficient knowledge in the following areas:
• Bachelors degree preferred
• Knowledge of office administration
• Knowledge of agency organization and teams/team members
• Ability to maintain a high level of accuracy in preparing and entering information
Skills
The incumbent must demonstrate the following skills:
• 0 - 3 years experience in related field
• Preferred fluency in English and Spanish
• Excellent interpersonal skills
• Team building skills
• Analytical and problem solving skills
• Decision making skills
• Effective verbal and listening communications skills
• Attention to detail and high level of accuracy
• Very effective organizational skills
• Effective written communications skills
• Computer skills including Microsoft Word, Excel, Powerpoint, and Outlook at a highly proficient level
• Stress tolerance
• Time management skills
Personal Attributes
The incumbent must maintain strict confidentiality in assisting the Senior Team and performing the duties of the finances. The incumbent must also demonstrate the following personal attributes:
• Be honest and trustworthy
• Be respectful
• Possess cultural awareness and sensitivity
• Be flexible
• Demonstrate sound work ethics
WORKING CONDITIONS
Physical Demands
The Receptionist /Front Desk will spend long hours using office equipment and computers. The Receptionist /Front Desk will also have to do some lifting of supplies and materials from time to time.
Environmental Conditions
The incumbent is located at the front desk. The incumbent is faced with constant interruptions and must meet with others on a regular basis.
Sensory Demands
The incumbent must spend long hours in intense concentration. The incumbent must also spend long hours on the computer entering financial information which requires attention to detail and high levels of accuracy.
Mental Demands
There are a number of requests from the Senior Team associated with this position, which may cause priorities to change. The incumbent must also deal with a wide variety of people on various issues, as they are often the person to turn to whenever an office need arises.
TIMING AND QUALIFICATIONS:
We are looking for males and females between the ages of 30 and 64 who have purchased and eaten frozen pizza in the last 6 months and who would be open to trying barbecue chicken pizza. We have 4 sessions on both days to accommodate busy schedules. Our sessions break down as such: one at 1pm, 5pm, 6:15 pm, 7:30 pm.
HOW TO SIGN UP:
If you fit these criteria and have availability for any of the appointment times mentioned above we urge you to call in to 512-219-9291 (or respond to this post) and reserve your seat as soon as possible as we are booking this on a first come first serve basis.
SPREAD THE WORD/ SHARE THE WEALTH:
Please share this post with anyone you believe would be interested.
The Administrative Supervisor is a member of the management team and work in collaboration with the Clinical Manager to provide leadership, direction, and coordination to achieve smooth business functions within the clinic. The Administrative Supervisor is responsible for coordinating and supervising all unit correspondence, overseeing all admission processes, compiling statistical data, monthly billing, and payroll, employee orientation, office supply maintenance and participating in clinical staff scheduling. The Administrative Supervisor provides direct supervision of all clerical staff.
Experience
-3 years office experience
-Office Manager or administrative Assistant experience preferred
-Computer skills/ proficiency with Windows applications (Word, Excel, PowerPoint, etc.)
-Ability to read, write, speak, understand, and satisfactorily communicate in English.
Education -High School graduate.
-Current CPR certification (or within three months of hire)
To apply please submit your resume and cover letter to klosterhofft@satellitehealth.com.
EOE
Reports jointly to the Chief Operating Officer and the Vice President of Asset Management.
Qualifications - An associate degree or equivalent and five or more years office experience is required. Complete knowledge of the company and its administrative systems within several months of hire is required.
Demonstrated history of good work habits including excellent record of attendance, punctuality, initiative and teamwork.
We have an immediate need for Administration and Clerical Specialists.
JOB DESCRIPTION – Administration and Clerical Specialists
Temporary and Temporary to Hire
Set up and perform file system maintenance. Review and verify documents for completion, accuracy and validity of information. Resolve missing and/or incomplete information. Research information and update Excel spreadsheets. Produce correspondence. Provide general administration support to group of managers
Proficient with Microsoft Word, Excel, Outlook and Explorer
Proficient with Data Entry (10 key is a PLUS)
Attention to detail
Highly organized and self motivated with strong communication skills
Ability to multi-task in a fast paced professional environment
Must be able to lift 20-30 pound boxes
PAY RATE:
Range is $10.00/hr - $14.00/hr based on position and experience
SHIFT:
The shift is unknown at this time. The position will require 40 hrs/week and we are looking for candidates that have flexible schedules and are available between 7am-11pm, Monday - Friday as well as Saturdays from 8am-5pm and Sundays from 11am - 8pm.
This is also a Federally Chartered bank and therefore, run extensive background checks. We check criminal, education, employment, references and credit histories. Spherion and our client are Drug Free work places.
HOW TO APPLY:
Apply now by completing our online application at www.Spherion.com/jobs.
When prompted for a code, enter: 1001315718
To avoid scams, please go directly to our online application by keying in www.Spherion.com/jobs into your internet browser.
Provide analytical and operational support to department.
MAJOR RESPONSIBILITIES/TASKS
Administrative:
• Order all office supplies
• Schedule travel
• Answer phones
• Distribute mail
• Pay invoices
• Schedule staff meetings and prepare calendars
• Schedule meetings (with vendors, etc)
• Prepare/bind consulting reports
• Maintain IMIS client information/files
• Maintenance of I-drive
Marketing:
• Maintain all of departmental marketing materials including: letterhead, envelopes, proposal paper, one pocket folders, one page all-services flyer, residency guide, residency flyer, etc.
• Exhibit at TexMed
• Maintain departmental PowerPoint presentations
Consulting:
• Create proposals and follow up
• Schedule consulting jobs, talks, and presentations
• Maintained staff calendar
• Report preparation and mailing
• Track referrals for TMLT & TMAIT
Residency Program:
• Market to over 400 program directors/house staff coordinators
• Schedule and coordinate all seminars
• Collaborated with vendors and our graphics department to create/edit the residency guide
• Help recruit potential new sponsors
• Invoice sponsors
Annual meetings:
• Attend council meetings as needed
• Exhibit at TexMed
SUPERVISORY RESPONSIBILITY
No supervisory responsibility.
INDEPENDENCE/SUPERVISION RECEIVED
Duties are performed independently to achieve assigned objectives; however, methods and procedures may not be specifically defined. Employee may be required to develop or research appropriate methods and procedures to be used.
GENERAL QUALIFICATION REQUIREMENTS
KNOWLEDGE AND EXPERIENCE
Requires concentrated understanding of a specific area of knowledge. Knowledge normally associated with bachelor’s degree in related field plus 2-4 years of marketing experience. Some basic knowledge of health care industry.
SKILLS AND ABILITIES
Must be able to follow oral and written instructions and deal effectively with other TMA employees and physicians. Must have excellent organizational, communication and writing skills and be able to effectively multi-task in a team environment. Must be proficient in Microsoft Office (Word, Excel, Power Point) and possess the ability to learn new software as needed. Experience with IMIS and SharePoint a plus.
Job responsibilities include:
- Bookkeeping including invoicing and bill payments.
- Answering phones, screening and routing calls.
- Photocopying and collating documents and distributing correspondence.
- Planning travel and making travel reservations.
- Responding to customer concerns and composing written responses.
- Ordering and maintaining office supplies.
- Taking meeting minutes
- Researching various business topics over the Web
- Assisting with marketing tasks including preparation of proposals.
- Other duties as assigned.
Qualifications
Candidates for the position must have prior experience working in an office environment and a high school diploma (college preferred). The selected candidate will be:
- Experienced in an office environment (4 years+)
- Detail oriented
- Highly organized and manage time well
- Energetic and professional
- Skilled with verbal and written communications
- Skilled with computers
- Personable and work well with co-workers and customers
Classification: This position is a seasonal/temporary position with no benefits (insurance or leave) offered. Because there is no pay for sick, vacation or holiday leave, additional hours may be offered on occasion (several registrars can trade shifts for vacations, etc.).
Responsibilities:
•The primary responsibility is customer service in a high-volume telephone environment. Seasonally, there is high-volume walk-up customer service. Art School Registrars assist customers in selecting the best art classes for themselves and their children. They answer many questions about programs and classes, some of which is repetitive.
•Registrations are taken manually on paper, and then entered into a database management system. Payment is collected, processed, and confirmation packages sent. Registrations, rosters, waiting lists, and a variety of reports are managed through the database software.
•The Registrar also serves as the front desk for the school. They direct customers in person to classes or to the front desk of the Center, which houses the gallery and theater.
•Additional administrative projects are assigned as needed.
Qualifications:
•Prior experience with high-volume customer service. Retail and restaurant experience is desirable.
•Cash handling/payment processing experience is desirable.
•Front desk and administrative experience is helpful.
•Working knowledge of various art mediums, mostly visual arts.
•Experience working with a database management system. Similar programs to our registration software are those used for: POS, class registration, facility reservation, membership, fundraising, collections management, ticketing, etc.
The candidate that best matches this position is looking for a long-term, part-time position in an arts school office. This position is not autonomous or flexible where you can come and go as you finish your projects. This position is the evening Monday-Thursday and Daytime Saturday customer service shift. The registration office must be attended at all times, and both promptness and attendance are important. The registration office can be very fun and lively, which also means lots of distractions. But there are also slow times of the year, when we catch up on organization and administrative work. This shift will be on duty when adult instructors, students, parents, and children will all be present. It is a creative and casual environment; however we do present a professional front office.
As an added bonus, our offices are waterfront on Lake Austin. This is truly a great place to come to work every day.
As our new Fulfillment Coordinator, your primary responsibility will be to work with our vendors, shippers and marketing partners create an outstanding experience for our thousands of customers. You’ll interface daily with both our business partners as well as our executive, operating and sales teams. You’ll also have the opportunity to assist us in locating exciting and profitable new gourmet products to offer our customer base.
RESPONSIBILITIES WILL INCLUDE:
Processing requisitions and purchase orders and monitoring costs
Qualification and management of suppliers and supplier performance
Resolving receiving and accounting problems as related to POs
Working with suppliers to source new products, monitor deliveries, find cost savings and explore new business opportunities
Day to day management of major shipping accounts (UPS & FedEx)
Coordinating communication between various internal departments and our shipping facility
Creating and providing various cost and performance reports for the executive team
Writing and designing various communication pieces about our product lines
IDEAL CANDIDATE QUALIFICATIONS:
Four year college degree or equivalent
Superior written and verbal communication skills
ADVANCED skills and complete familiarity with all aspects of EXCEL
Complimentary computer skills in email , MS WORD, etc.
Solid analytical abilities
Minimum 2 years prior experience in purchasing, clerical, bookkeeping, office administration or similar
Prior use of Quark, Photoshop, InDesign or other graphics software is a plus but not required
Knowledge of purchasing/accounting processes is a plus but not required
A strong work ethic and desire to put in the time it takes to succeed
Ability to have fun at your job. Our employees LOVE working here and so should you
Providing executive level administrative support, this organized and well spoken individual will answer and screen all executive calls and effectively maintain their schedule. Additionally, the Executive Assistant will provide the following job functions:
• Read and route incoming mail; locates and attach appropriate file to correspondence
• Prepare outgoing mail and correspondence, including e-mail and faxes
• Take dictation in shorthand or by machine and transcribe notes on typewriter or computer or transcribe from voice recordings
• Compose and type routine correspondence
• Organize and maintain file system and file correspondence and other records
• Prepare expense reports
• Greet scheduled visitors
• Arrange and coordinate travel schedules and reservations
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities and records and transcribe minutes of meetings
• Act as the point person for building maintenance including landscape and cleaning crews
• Process payroll
• Order and maintain supplies and arrange for equipment maintenance
Qualifications:
• Associate's degree or equivalent from a two-year college or technical school and 2 years related experience; 1 year as an assistant at the executive level or equivalent combination of education and experience
• Excellent communication and negotiation skills
• Ability to adapt to an ever changing environment
• Creative thinking skills to solve problems
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions
• Positive attitude is a must.
• High proficiency in Word, PowerPoint, Excel and Outlook
Benefits:
We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive pay of $15-$20 an hour and an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.
Administaff is not a staffing agency. In fact, most of our listings presented are great full-time or part-time opportunities with small- to medium-sized companies. By delivering HR services such as recruiting, payroll and training, Administaff can help its clients focus on what they do best. And because we have the inside track to these firms, you'll have a jump on your next career!
Administaff is proud to be recognized: Most Admired Companies, Fortune 1999, 2000, 2001 and 2002, Fortune 500, Platinum 400 and Forbes.
This position is responsible for building, managing and maintaining the corporate Intranet that will be used by all levels of management and ownership. The individual in this position must ensure that information is posted in an accurate and timely manner, organized within a standardized framework, and kept current as organizational needs dictate. This position requires an individual with excellent communication and organizational skills in order to create and manage Google sites related to the Intranet. This is a highly visible position in the organization and frequent interaction will all levels of management is required. This person must present a professional image at all times while being able to handle and prioritize multiple simultaneous requests.
COMMUNICATION SKILLS
The nature of this position requires frequent communication will all levels of management. This person must be able to effectively communicate via email, phone, chat, etc in order to successfully complete their job duties. In addition, there will be occasions where this person will need to provide effective instruction to users on how to work with Google Sites, Google Documents, and Google Video for the purposes of maintain the corporate intranet via Google Sites. This person must maintain a polite and professional demeanor at all times. In addition, and in order to be effective, this person must be able to able to manage expectations regarding time frames and communicate proactively regarding any changes in expected completion dates.
REQUIRED SKILLS:
Microsoft Office - Must have excellent Microsoft Office skills with Word, Excel, and Power point.
Adobe Acrobat - Must have good understanding of Adobe Acrobat software and be able to use Adobe do build forms from PDF documents.
HTML - Basic understanding of HTML markup and structure. Must be able to embed code in Google sites in order to display videos and content from external sources.
Image Editing - Must be able to perform basic image and photo editing functions in order to format pictures for placement on web sites.
Video Editing / Uploading - Must be able to perform some basic video editing and formatting functions and then successfully upload completed videos to services like Google Video, Youtube, etc.
Communication - Must have excellent oral and written communications skills.
Training - Must be effective in providing instruction to all level of management.
Organization / Prioritization - Must be very well organized and be able to handle and prioritize multiple simultaneous requests.
JOB DUTIES
Organize Content - Receive and organize various types of content from management. Content can include: images, Microsoft Office Document types, PDF files, video content, general verbiage, etc. Essentially content can include anything that can be formatted and posted to a web page. In addition, some content may need to be converted from one format to another to ensure consistency and/or to maintain the information in the most appropriate format.
Create Sites - Develop and create web sites that have a similar, standardized structure that allows for users to easily navigate and find information on the corporate intranet. As much as possible, it is our intention to have the field management update and manage their own content as much as possible. From a practical standpoint, this person needs to provide a structured framework for users to manage the content.
Post Content - Post content in a well organized manner on Google Sites. This person will perform the content management and updates in cases where the end user does not have the technical ability to perform these tasks.
Manage Security - Manage security for the multiple web sites. Depending on the content, and as appropriate, manage the people and groups that have the ability to make changes to the sites. Proper security settings must be implemented and managed to avoid sharing sensitive information outside of certain groups of people.
Edit and Process Video - Edit videos of company meetings, interviews, and training sessions. Our intention is to use Google Video to provide video resources for management that is published through Google sites. Once the videos are edited appropriately they must be encoded and uploaded to Google in a format that provides the best mix between quality and file size.
Duties may change over time as dictated by company needs.
This is a customer-facing role, and we’re looking for someone to be our CEO’s “right-hand man” (or woman). The ideal candidate is willing to assist the CEO with a variety of projects and tasks ranging from company business to personal errands as needed.
If you have:
• At least two years of administrative and/or office management experience, or comparable professional experience
• Strong verbal and written communication skills
• Strong computer skills, including Word, PowerPoint, Excel, and Outlook – experience with a CRM tool such as salesforce.com a plus
• A positive, professional, can-do attitude and a strong work ethic, and the ability to self-manage during times when the CEO is traveling
• The ability to exercise sound judgment to make decisions
• The ability to prioritize tasks and work under pressure to meet tight deadlines
• A keen eye for detail and strong organizational skills
• A good sense of humor and the ability to “go with the flow” in our fun but often hectic environment
Email your resume AND a cover letter explaining why you’re the best candidate for the job. Please include salary requirements in your cover letter.
Daily correspondence with all offices.
Clerical support to President and others.
Office management, including supplies and computer equipment.
Invoicing and light accounting.
Timesheet management, via Timeslips.
Management of company contracts and insurance requirements.
Update company calendar and keep track of all conference and technical paper submission deadlines.
Shopping and running personal errands for President.
Skills:
B.S. or B.A. Degree.
Proficient in major MS Office applications (Word, Excel, Outlook, PowerPoint, etc.).
Basic accounting understanding.
Operate office equipment (copying, scanning, faxing, printing, etc.).
Well organized and capable of multitasking.
Strong organizational and communication skills, both written and verbal.
Friendly.
Rembrandt Financial Group, LLC is a fast growing financial planning firm based in the Westlake area.
We need someone who can process business and maintain compliance requirements. It will also be your responsibility to complete and submit applications/forms, track insurance underwriting and asset transfers, and follow up on outstanding requirements. You will also manage client records, keep up with compliance requirements and updates, and correspond with clients on a daily basis. A Bachelor's Degree is preferred but not necessary. Financial Services, Insurance, or Investment related experience a plus. If you do not possess a General Lines Insurance License, one must be obtained within six months of your hire date.
Our ideal applicant should be professional, energetic, and a great team player. In addition to being detail oriented and well organized, he or she should also have excellent computer skills. The ability to follow up with clients and meet deadlines is also crucial to this position.
Compensation includes a competitive hourly rate between $13 and $16 per hour, plus bonuses and other incentives.
Work Experience Requirements
Knowledge of Microsoft Office and telephone protocol. Duties require professional verbal and written communication skills and the ability to type 50 wpm. This is normally acquired through one to three years of clerical experience.
Key Experience Criteria:
Demonstrate expertise in the call center field's concepts, practices, and procedures
Health Claims Experience
Call Center management experience
Benefits Administration
Retirement Plan Administration
Fringe Benefit Group provides excellent benefits to ensure the well being of employees and their dependents by contributing to health and dental insurance. Other benefits include paid time off and holidays, 401k plan with discretionary employer match and generous profit sharing contribution, long term disability, life insurance and additional voluntary programs including a flexible spending account and additional life insurance for family.
Please submit your resume and provide these three items in your email or cover letter:
1) Preferred working hours
2) Company you believe gives the best customer service
3) Please describe your ideal management style.
If hired, you will need to be able to start Monday, Nov. 9th.
We are currently seeking a PT customer service/office assistant.
This is a great company with a positive, fun work environment
And has the possibility of moving to FT quickly.
Hours:
The hours range from 20-25 hours a week Monday thru Friday.
(Must be able to work mornings)
Qualifications required:
• Computer savvy skills
• Demonstrates superior customer service skills
• Excellent communication skills, both written and verbal
• Highly organized individual, with the ability to multi task and manage own workload, as well as manage time and workload of others.
• Great telephone manner
• Have reliable transportation
• 60 wpm
• Must have customer service/office experience
Job Responsibilities include, but are not limited to:
• Online customer support
• In-house scheduling
• Running errands, when needed
• Documenting procedures
• Communicating with business partners and managing schedules
• Keeping supplies stocked in office
• Supporting our team in becoming more efficient and productive
• Other general administrative tasks
This is a great opportunity to join an enjoyable team that focuses on great customer service.
About Us: Our company is a successful tooling manufacturing company in the aircraft business, established in 1980. We are located in Austin TX, ZC 78745
Requirements: Please respond only if you meet these requirements.
- A minimum three (3) year of experience in similar positions
- Outstanding communication skills (both verbal and written)
- Excellent research skills and a unique ability to take little information and track down the ultimate source of it
- Expertise in MS Excel, MS Word, Adobe Acrobat, Power Point, Scanning software, QuickBooks, Mail.
- Experience with E2 software is plus
Skills and Demeanor:
- Extremely neat and well-organized
- The ability to alternate between projects, simple tasks, and tedious tasks (like typing a large quote or searching for prints)
- With ability of analyzing information
We prefer a person with a good sense of humor, easy going, capable of discretion and serene when dealing with clients with large egos. We appreciate someone who knows how to get things done in unusual way if necessary and will not mind to go the extra mile. Self starter, yet not impulsive. Willing to learn and follow instructions.
A problem solving oriented person, with exceptional work ethic. High level of integrity. Competent, timely, and attention to detail.
| We are looking for someone who is willing to stay and grow with the company |
1. Please do respond only if you meet the requirements.
2. Please submit a cover letter with your resume explaining your current situation and what makes you the best fit for this position. Please be honest.
3. Tell us your salary requirements.
4. We do not offer health insurance benefits.
Please do not contact job poster about other services, products or commercial interests.
- Sort a high volume of emails in a timely manner
- Assist department with reporting via Excel
- Provide departmental support to in-house marketing and sales team
Requirements:
- Experience in a detail/data oriented job
- Exceptional attention to detail in ALL tasks
- Excellent communication skills
- Ability to effectively manage time and meet set deadlines
- Proficient in Microsoft Office (Excel, Outlook, Word, etc…)
- Ability to complete even the most mundane tasks with quality and care
Responsibilities
* Project a professional and polished image with a customer service attitude when dealing with employees, clients and outside vendors
* Oversee Vendor management for the Austin office (finding best suppliers and deals for products and services)
* Handle issues related to building property management, repairs, construction, maintenance and janitorial services
* Order all supplies (this includes groceries, janitorial products, stationery, general supplies and furniture) and keep the office, including pantry and
conference rooms, sufficiently stocked
* Manage office-related budget and work with Finance to reconcile accounts
* Prepare for new hires; ensuring there is appropriate space available, that the space is clean and ready. Liaison with IT on office set-up
(computers, phones and phone extensions, etc.)
* Manage the reception area including keeping the area clean and organized and greeting all employees and guests
* Supervise space planning, seating arrangements and moves
* Provide Conference Room Management making sure they are always “client-ready” which includes maintaining the scheduling and ensuring the
cleanliness of each area
* Facilitation of office social events
* Efficiently handle central telephone switchboard, ensuring that calls are answered promptly, professionally, and with a pleasant greeting
* Sort incoming mail and coordinates shipping and courier services as needed, including creating labels and acting as liaison for FedEx, UPS, USPS,
etc.
* Ensures that all billing information is retrieved, documented and stored
* Order food and coordinate timely delivery for office and client meetings
* Assist General Manager with special projects as needed including travel, expense reports, project team support, client visits/meeting, scheduling
interviews and follow-up calls, etc.
* Maintain an open line of communication with the staff and management to always be aware of their issues and needs
* Other administrative duties as required
Knowledge, Skills and Abilities
* Knowledge of administrative support
* Knowledge of telephone switchboard management
* Knowledge and skills in customer service and hospitality
* Knowledge of office administration
Skills
* Excellent interpersonal skills
* Team building skills
* Analytical and problem solving skills
* Decision making skills
* Effective verbal and listening communication skills
* Attention to detail and high level of accuracy
* Very effective organizational skills
* Effective written communication skills
* Excellent computer skills, including Microsoft Word, Outlook and Excel
* Computer skills including spreadsheets, word processing, email at a highly proficient level
* Time management skills
Personal Attributes
* Willingness to assist and contribute at all times
* Honest and trustworthy
* Respectful
* Possess cultural awareness and sensitivity
* Be flexible
* Demonstrate sound work ethic
* Team player
Please apply to Kameshia Duncan at recruiting@schematic.com, using a subject heading of "Office Coordinator/Receptionist. Please include your resume, cover letter and salary requirements outlining your skills and experience.
This position offers a competitive compensation and benefits package. We foster a casual dress, highly collaborative, high kinetic work environment. Schematic is an equal opportunity employer.
About our company:
Schematic delivers strategic design and technology solutions that are beautifully simple yet impressively powerful. We believe that creating engaging digital experiences is the best way to help our clients forge meaningful and lasting relationships with their customers.
Our teams work across all the digital platforms people use every day, including the Web, PCs, televisions, and mobile devices. Lots of times, the work we do blurs lines between those screens and others, so we’re always open to exploring new technologies and techniques.
We partner with world-class organizations such as ABC, BMW, Dell, GE, Microsoft, NBC, Nokia, Scholastic, and Target. Recently, we worked with Microsoft and NBC to bring over 3,500 hours of Beijing Olympics coverage to US viewers online, forever changing the Olympics-viewing experience. That’s our sweet spot – redefining how people interact with companies (and each other) through technology.
Of course none of this would be possible without the talented designers, strategists and technologists who make up the Schematic family. True, we try not to take ourselves too seriously, but our people are nothing to joke about.
Must have professional and positive demeanor, be well organized, self directed and experienced in handling confidential information. Needs working knowledge of GAAP, proficiency in QuickBooks, Excel, Word, Outlook.
You will be responsible for coordinating patient care activities with medical staff and other health team members to provide positive outcomes and continuity of patient care.
Primary Responsibilities -Reports directly to the President, and performs all administrative duties and assistance that is related to the President's office. Such duties shall include but are not limited to:
1) Provide direct assistance to the President of the company
2) Maintain administrative and / or project files for the President as well as all related companies.
3) Perform all administrative functions for the President including typing, processing of expense reports, spreadsheets, taking notes in meetings, cover letters, faxing, etc.
4) Provide for direct organization of the President’s office including in/out basket, filing, project related document organization, etc.
5) Provide scheduling assistance for the President as it relates to travel, meetings, hotel, car rental, etc.
6) Organize presentations and reports for the President and senior officers
7) Assist the president and other development staff with the assemblage of application packages, financial packages, closing documentation, and state, lender and investor reporting packages
8) Answer telephone switchboard and transfer calls to the appropriate individual, as needed.
9) Greet visitors to the facility, answer questions and direct them to the appropriate senior officer, as needed.
10) Perform other related duties as required.
11) Office hours are from 8:30am to 5:30pm with a one (1) hour lunch break
Kelly Services is now hiring for various administrative opportunities with sought-after employers in Round Rock! Work Monday-Friday from 8am to 5pm. Qualifications are:
Proficient in MS Word & Excel Excellent Data Entry Skills (or type minimum of 50 wpm) Strong Customer Service or Call Center Experience
Hours:
The hours range from 20-25 hours a week Monday thru Friday.
(Must be able to work mornings)
*This position has potential to quickly move to full time. If you would not
be able to move up to full time you need not apply.
Qualifications required:
• Computer savvy skills
• Demonstrates superior customer service skills
• Excellent communication skills, both written and verbal
• Highly organized individual, with the ability to multi task and manage own workload, as well as manage time and workload of others.
• Great telephone manner
• Have reliable transportation
• 60 wpm
Job Responsibilities include, but are not limited to:
• Online customer support
• In-house scheduling
• Running errands, when needed
• Documenting procedures
• Communicating with business partners and managing schedules
• Keeping supplies stocked in office
• Supporting our team in becoming more efficient and productive
• Other general administrative tasks
We are a group of young professionals and have a great office environment!
We need someone who can start ASAP!!
Please continue on to fill out the survey. It helps to see a little more about you.
If you do not fill out a survey then you will not be considered for this position.
We stand for excellence in customer service, and takes the profession of home comfort very seriously. Our mission is to become the number one HVAC contractor in the Hill Country and we know we can get there by hiring the best in the business. That could be you!
We are seeking a Website QA Specialist with a background in Web QA and an interest in online marketing. This role requires an exceptional eye for detail and the desire to join a company that builds best-in-class Websites to promote consumer products and services. This is an ideal position for a detail-oriented individual with experience in manual QA of Websites or web-based applications, including test plan creation, regression testing, data testing, functionality and usability testing, and bug reporting and tracking.
ESSENTIAL DUTIES AND RESPONSIBILITIES
* Ensure quality of content updates, including accuracy of pricing, product/service descriptions, and link functionality
* Test Websites at all stages of development for usability, functionality and adherence to requirements, and suggest improvements
* Develop and execute test plans for new Website releases
* Check random data samples to ensure ongoing adherence to style and quality guidelines, reporting errors and suggestions as needed
* Edit copy for grammar and style
QUALIFICATIONS AND EXPERIENCE
The ideal candidate:
* Has a bachelor's degree from a four-year college or university or the equivalent
* Has 2 or more years of full-time experience in Website QA, preferably working on multiple Websites or Web-based applications
* Brings to the position outstanding organizational skills and the ability to handle multiple projects simultaneously while meeting strict deadlines
* Possesses excellent writing and editing skills for content and development, as well as proficiency adjusting style for a specific audience and situation
* Competently uses search engines to research products and services and recommend how products should be promoted on the Web
* Understands Website development processes and content management systems (strongly preferred)
* Possesses proficiency with Excel and/or a relational database (preferred)
* Has basic HTML skills (preferred)
* Has prior experience at an Internet e-commerce company (preferred)
COMPENSATION & BENEFITS
Competitive compensation and benefits commensurate with experience. Benefits for full-time employees include:
* Health and dental insurance
* Participation in the company's bonus plan
* 401(k) upon eligibility
* Paid time off for vacations/holidays
* Snacks and drinks
* Weekly lunch in the office
* A great culture with continuous learning and opportunities for career advancement
ABOUT VERTIVE
Vertive, Inc. is a fast-growing, privately held company at the forefront of performance marketing. It publishes Websites in market segments that let consumers research, review, compare and get the products and services they want with useful and unique editorial content. The company works closely with merchants and affiliate networks such as Commission Junction and LinkShare, and search engines Google and Yahoo!. The firm is headquartered in Austin, Texas, and has been profitable since its inception.
Be a part of a thriving company with a culture of performance. At Vertive, you will have a chance to learn and succeed every day. Work both independently and as a part of an accomplished team of technologists and business experts that loves a challenge. Vertive's industry expertise in performance publishing, search engine marketing and social media combined with its proprietary performance publishing platform keeps it at the top of the industry.
We love our jobs and you'll love working with us.
TO APPLY
To apply, send us your resume detailing the positions you have held and the months and years of employment. Attach a cover letter explaining why this position is a good fit for you, as well as your salary history and desired compensation.
Send to: jobs@vertive.com
-Include "Website QA Specialist -- Offers.com" in the subject line.
A qualified candidate for this position must be computer literate and have a perfect background check. The person must also be able to multi-task and keep a pleasant demeanor in a high energy environment. The compensation is $10/hour with the possibility for increase after training.
The positions available include a number of different duties, from working on behalf of our patients with pharmaceutical companies and doctor offices, to others dealing directly with our patients and working to assist them with getting their medications. The positions all involve handling sensitive patient files and paperwork and processing information with pharmaceutical companies to assist our patients in procuring their medications from the pharmaceutical companies. For those that really want to learn, you will wind up understanding a vast array of the healthcare industry, it's past and future, along with the present. You will come to a greater understanding of the lack of insurance and the problems people in this country face that have no prescription coverage. You will gain an excellent knowledge of prescriptions drugs in the United States as well as an understanding for healthcare in general. This is definitely a growth position. If you like to help sick and needy people then this is the job for you. Please read the below website to get a feel for what it is we do. www.SCBN.org
Job Requirements: Exceptional computer and communication skills a necessary! Reporting and writing skills, organization, analyzing information, professionalism, problem solving, verbal communication. Good computer skills. Good work ethic. Competent, timely, attention to detail. Skill in Microsoft Office.
Knowledge of medications and healthcare a plus.
Previous experience in healthcare and knowledge of Patient Assistance Programs a plus.
Eventually you will gain HIPAA certification if working here as well.
Responsibilities will include designing and writing letters, cards, e-mails, brochures, e-news letters, e-brochures, website design and set up, website maintenance, sales brochures, literature packs and more.
Organize mailing lists on ACT. Process -e-mails and mailings.
Responsibilities include:
Scheduling to a goal for 3 doctors
Answering multi-line phones
Greeting patients
Check out as needed
Some financial conversations
This position requires EXPERIENCE in dental scheduling!! Minimum of 2 years of Dental Scheduling!! PracticeWorks experience a plus!!!