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Office Coordinator / Operations Assistant — Outdoor Design-Build | Aus (Medical Parkway)
compensation:
21-30
employment type:
part-time
experience level:
senior level
job title:
Office Assistant / Operations Coordinator — Deck/L
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We are a small, premium deck and outdoor structure company in Austin. Our projects run $25K–$80K. We build to a standard most contractors don't reach, and we run the operation the same way.
We are looking for someone who can hold the back end of this together — proposals, scheduling, purchasing, lead coordination, and documentation — while working fluently with AI tools as a real part of the job.
What this role actually is
You are running the operation from the office. The designer is in the field closing work. The crew is building. You are making sure nothing falls through.
That means: formatting proposals in JobTread, coordinating leads in GoHighLevel, managing material purchasing and timelines, documenting jobs with photos, and using AI tools daily to move faster and stay sharp. Not "familiar with AI." Actually using it.
What we need
Tech fluency first. You are comfortable learning new software fast, working with AI assistants, and building systems that keep a small team organized. If you have used ChatGPT, Claude, or similar tools to actually get work done, say so.
Construction or trade literacy is a plus, not a requirement. If you know what a post base is, great. If you don't but you pick things up fast and take quality seriously, we can work with that.
Proposal and budget logic. You will be building multi-option proposals in JobTread. This is not data entry. You need to think clearly about how numbers and options are presented to a client.
Clear communication. In writing and on calls. You follow through without being chased. You catch problems before they become ones.
What this is not
If you need to be managed closely or reminded to follow up, this is the wrong seat. We are a small team and every role carries real weight.
Compensation
1099 contract. Rate based on experience. We discuss in the first conversation.
To apply
Tell us:
Your background
One system, process, or tool you built or improved that made an operation run better
One time you caught a problem before it became one
No generic cover letters please - we love good info and good people.
- Principals only. Recruiters, please don't contact this job poster.