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favorite this post Virtual Executive Assistant to the Owner (Remote) hide this posting unhide

compensation: $30-40 per hour depending on experience

I’m looking for someone proactive, process-driven, and detail-oriented with excellent written communication skills to be my virtual assistant.


- This is not an entry-level assistant position. You MUST have at least 2 years experience working remotely as a Virtual Assistant for a business owner.
- Expect to get several requests/day from me, many of which include tasks that must be done that day.
- You'll handle both my business and personal details, including scheduling, managing clients, uploading social media posts, ordering deliveries, and making personal appointments.
- This is a part-time role, starting between 10-20 hours per month. Depending on how we work together, I'd expect this to increase to more hours per month and possibly even full-time.
- It's also remote, so you can work anywhere in the United States/during NYC business hours. We communicate via email, chat, and phone.

Tasks and Responsibilities

- Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner.
- Book, confirm, and coordinate all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally.
- Monitor, update, and optimize loyalty programs.
- Maintain, update, and prepare contact info + daily agendas.
- Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner.
- Assist with monitoring of my inbox and emails, including responding to clients, other contractors, and business contacts.
- Manage accounts & clients in an organized, thoughtful, clear, and consistent way.
- Handle personal details such as shopping, ordering gifts, scheduling personal appointments, and maintaining household items.
- Research and be the point person for service providers for projects or product purchases.
- Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner.
- Ability to quickly learn new software applications + ideally experience with Google Apps, Mailchimp, Basecamp, Trello, etc..
- Capability to set up new systems and processes in order to streamline business and personal functions
- Manage website, including uploading blog posts, formatting newsletters, and scheduling social media posts

Education and Experience

- At least 2+ years experience as a virtual assistant for a business owner.
- Ability to handle several emails and requests per/day.
- Exceptional ability to communicate progress on multiple projects.
- Highly organized and efficient.
- Trustworthy with strong personal integrity.
- Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations.
- Experience managing calendars.
- Must be reachable during the hours of 8AM - 6PM Eastern and respond to messages within 2 hours.
- Top notch communication via email and phone, internally and with customers.
- Proven ability to prioritize tasks.
- Perfectionist, super attention to detail.
- Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight.
- Must be comfortable developing and working in a virtual relationship, and having limited amount of face-time.

If interested, please apply here:
  • do NOT contact me with unsolicited services or offers

post id: 6894815027


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